1. Introduction
In the following, we provide information about the collection of personal data when using
- our website https://hejcare.de/
- our profiles in social media.
Personal data is any data that can be related to a specific natural person, such as their name or IP address.
1.1. Contact details
The controller within the meaning of Art. 4 (7) EU General Data Protection Regulation (GDPR) is hejcare&naturals GmbH, Ludwig-Thoma-Straße 41, 82031 Grünwald, Germany, email: hello[at]hejcare.de. We are legally represented by Julian Engels, Hans Günter Nickel.
Our data protection officer is heyData UG (haftungsbeschränkt), Gormannstr. 14, 10119 Berlin, https://www.heydata.eu, email: info[at]heydata.de.
1.2. Scope of data processing, processing purposes and legal bases
We detail the scope of data processing, processing purposes and legal bases below. In principle, the following come into consideration as the legal basis for data processing:
- Art. 6 para. 1 s. 1 lit. a GDPR serves as our legal basis for processing operations for which we obtain consent.
- Art. 6 para. 1 s. 1 lit. b GDPR is the legal basis insofar as the processing of personal data is necessary for the performance of a contract, e.g. if a site visitor purchases a product from us or we perform a service for them. This legal basis also applies to processing that is necessary for pre-contractual measures, such as in the case of inquiries about our products or services.
- Art. 6 para. 1 s. 1 lit. c GDPR applies if we fulfill a legal obligation by processing personal data, as may be the case, for example, in tax law.
- Art. 6 para. 1 s. 1 lit. f GDPR serves as the legal basis when we can rely on legitimate interests to process personal data, e.g. for cookies that are necessary for the technical operation of our website.
1.3. Data processing outside the EEA
Insofar as we transfer data to service providers or other third parties outside the EEA, the security of the data during the transfer is guaranteed by adequacy decisions of the EU Commission, insofar as they exist (e.g. for Canada and Israel) (Art. 45 para. 3 GDPR).
If no adequacy decision exists (e.g. for the USA), the legal basis for the data transfer are usually—unless we indicate otherwise—standard contractual clauses. These are a set of rules adopted by the EU Commission and are part of the contract with the respective third party. According to Art. 46 (2) lit. b GDPR, they ensure the security of the data transfer. Many providers have given contractual guarantees that go beyond the standard contractual clauses to protect the data. These include, for example, guarantees regarding the encryption of data or an obligation on the part of the third party to notify data subjects if law enforcement agencies wish to access the respective data.
The transfer of data to third parties in the United Kingdom of Great Britain and Northern Ireland is currently based on the transitional arrangement in the trade and cooperation agreement between the European Union and the United Kingdom.
1.4. Storage duration
Unless expressly stated in this privacy policy, the data stored by us will be deleted as soon as they are no longer required for their intended purpose and no legal obligations to retain data conflict with the deletion. If the data are not deleted because they are required for other and legally permissible purposes, their processing is restricted, i.e. the data are blocked and not processed for other purposes. This applies, for example, to data that must be retained for commercial or tax law reasons.
1.5. Rights of data subjects
Data subjects have the following rights against us with regard to their personal data:
- Right of access
- Right to correction or deletion
- Right to limit processing
- Right to object to the processing
- Right to data portability
- Right to revoke a given consent at any time.
Data subjects also have the right to complain to a data protection supervisory authority about the processing of their personal data.
1.6. Obligation to provide data
Within the scope of the business or other relationship, customers, prospective customers or third parties need to provide us with personal data that is necessary for the establishment, execution and termination of a business or other relationship or that we are legally obliged to collect. Without this data, we will generally have to refuse to conclude a contract or to provide a service, or we will no longer be able to perform an existing contract or other relationship.
Mandatory data are marked as such.
1.7. No automatic decision making in individual cases
As a matter of principle, we do not use a fully automated decision-making process in accordance with Article 22 GDPR to establish and implement the business or other relationship. Should we use these procedures in individual cases, we will inform of this separately if this is required by law.
1.8. Making contact
When contacting us, e.g. by email or telephone, the data provided to us (e.g. names and email addresses) will be stored by us in order to answer questions. The legal basis for the processing is our legitimate interest (Art. 6 para. 1 s. 1 lit. f GDPR) to answer inquiries directed to us. We delete the data accruing in this context after the storage is no longer necessary or restrict the processing if there are legal retention obligations.
2. Data processing on our website
2.1. Web Hosting and Provision of the Website
Our hosting provider collects the following data in so-called logfiles, which your browser transmits:
- IP address
- Address of the previously visited website (referrer request header)
- Date and time of the request
- Time zone difference to Greenwich Mean Time
- Content of the request
- HTTP status code
- Amount of data transmitted
- Website from which the request originates
- Information about the browser and operating system
This is necessary to display our website and to ensure stability and security. This constitutes our legitimate interest within the meaning of Art. 6(1)(1)(f) GDPR.
No tracking takes place, and we have no direct access to this data.
We use the following hosting provider for the provision of our website:
GitHub Inc. 88 Colin P Kelly Jr St
San Francisco, CA 94107
United States
This entity is the recipient of your personal data. This corresponds to our legitimate interest pursuant to Art. 6(1)(1)(f) GDPR, as it allows us to avoid having to operate our own server on our premises. Server location: USA.
Further information on options for objecting to and removing data processed by GitHub can be found here:
https://docs.github.com/en/free-pro-team@latest/github/site-policy/github-privacy-statement#github-pages
You have the right to object to the processing of your data. Whether the objection is successful must be determined on the basis of a balancing of interests.
The data will be deleted as soon as the purpose of processing ceases to apply.
The processing of the data specified in this section is neither legally nor contractually required. The functionality of the website cannot be guaranteed without this processing.
GitHub has implemented compliance measures for international data transfers. These apply to all global activities in which GitHub processes personal data of natural persons in the EU. These measures are based on the EU Standard Contractual Clauses (SCCs). Further information can be found here:
https://docs.github.com/en/free-pro-team@latest/github/site-policy/github-data-protection-addendum#attachment-1–the-standard-contractual-clauses-processors
2.2. Contact form
When contacting us via the contact form on our website, we store the data requested there and the content of the message. The legal basis for the processing is our legitimate interest in answering inquiries directed to us. The legal basis for the processing is therefore Art. 6 para. 1 s. 1 lit. f GDPR. We delete the data accruing in this context after the storage is no longer necessary or restrict the processing if there are legal retention obligations.
2.3. Vacant positions
We publish positions that are vacant in our company on our website, on pages linked to the website or on third-party websites. The processing of the data provided as part of the application is carried out for the purpose of implementing the application process.
Insofar as this is necessary for our decision to establish an employment relationship, the legal basis is Art. 88 para. 1 GDPR in conjunction with Sec. 26 para. 1 BDSG (German Federal Data Protection Act). We have marked the data required to carry out the application process accordingly or refer to them. If applicants do not provide this data, we cannot process the application. Further data is voluntary and not required for an application. If applicants provide further information, the basis is their consent (Art. 6 para. 1 s. 1 lit. a GDPR).
We ask applicants to refrain from providing information on political opinions, religious beliefs and similarly sensitive data in their CV and cover letter. They are not required for an application. If applicants nevertheless provide such information, we cannot prevent their processing as part of the processing of the resume or cover letter. Their processing is then also based on the consent of the applicants (Art. 9 para. 2 lit. a GDPR).
Finally, we process the applicants’ data for further application procedures if they have given us their consent to do so. In this case, the legal basis is Art. 6 para. 1 s. 1 lit. a GDPR. We pass on the applicants’ data to the responsible employees in the HR department, to our data processors in the area of recruiting and to the employees otherwise involved in the application process.
If we enter into an employment relationship with the applicant following the application process, we delete the data only after the employment relationship has ended. Otherwise, we delete the data no later than six months after rejecting an applicant. If applicants have given us their consent to use their data for further application procedures as well, we will not delete their data until one year after receiving the application.
3. Data processing on social media platforms
We are represented in social media networks in order to present our company and our services there. The operators of these networks regularly process their users’ data for advertising purposes.
Among other things, they create user profiles from their online behavior, which are used, for example, to show advertising on the pages of the networks and elsewhere on the Internet that corresponds to the interests of the users. To this end, the operators of the networks store information on user behavior in cookies on the users’ computers. Furthermore, it cannot be ruled out that the operators merge this information with other data.
Users can obtain further information and instructions on how to object to processing by the site operators in the data protection declarations of the respective operators listed below. It is also possible that the operators or their servers are located in non-EU countries, so that they process data there. This may result in risks for users, e.g. because it is more difficult to enforce their rights or because government agencies access the data. If users of the networks contact us via our company profiles, we process the data provided to us in order to respond to the inquiries. This is our legitimate interest, so that the legal basis is Art. 6 para. 1 s. 1 lit. f GDPR.
3.1. LinkedIn
We maintain a company profile on LinkedIn. The operator is LinkedIn Ireland Unlimited Company, Wilton Place, Dublin 2, Ireland. The privacy policy is available here: https://www.linkedin.com/legal/privacy-policy. One way to object to data processing is via the settings for advertisements: https://www.linkedin.com/psettings/guest-controls/retargeting-opt-out.
4. Changes to this privacy policy
We reserve the right to change this privacy policy with effect for the future. A current version is always available here.
5. Questions
For questions or comments regarding this Privacy Policy, please contact us using the contact details provided above.